What is Training Management Software?

Training management software is a useful tool that will help to make your day-to-day training efforts easier and more streamlined.

A good training management system is specifically designed to help you organise how you handle your courses, whether it be with their scheduling, booking or management.

What’s more, these tools can also help you to deal with the commercial side of your training business with online booking, invoicing and integrations with your accounts.

Whether you’re a training provider looking for the right software to improve your business or a department within a larger organisation that provides training services, getting an excellent training management system is crucial.

Easy Course Management

With Dante, you can easily view and manage the availability of instructors, venues and training equipment over a year. Dante is a highly intuitive planning tool for training courses, allowing you to manage and setup schedules for up to a year in advance in just a few minutes.

Thanks to configurable automated processes, e-mails or SMS messages can be sent to your delegates, trainers and coordinators without any hassle. Additionally, this local training management software provides you with many options for precise reporting and analytics, such as attendance sheets and the profitability of each training course.

All of these elements are fully customisable too, letting you tweak and view which performance indicators matter to you the most.

Convenient access to information

Administration of your delegates has never been simpler with the secure training management program designed by Dante Systems.

Dante TMS stores all of the relevant information about your delegates in a secure location which can be accessed remotely anytime, anywhere, from any electronic device.

Records of communication with delegates and coordinators are all conveniently stored as well, significantly reducing the risk of miscommunication which can complicate matters.

Fully customisable templates and prices

If you’d like to put your own company’s branding and corporate details in the software’s templates for e-mails, attendance sheets, booking confirmations, invoices, or other documentation, then Dante offers some great solutions.

You can design custom templates yourself – or with the help of our knowledgeable support staff – to ensure your courses and communications are professional-looking and entirely tailor-made to your company.

You can also set bespoke prices for different clients by providing exclusive discounts on particular courses.

Handle cancellations with ease

Dante’s delegate administration system has you covered with cancellation issues too, enabling you to charge delegates cancellation fees or giving them the option to transfer onto different courses.

Any coordinators or line managers will automatically be contacted by the system whenever there is a cancellation, preventing any unwelcome surprises.

Additionally, if someone mistakenly attends your course, you can configure replacements in the system without issue.

Complete website integration

Our training management app is fully customisable, allowing you to integrate it seamlessly within your website.

All of the relevant information for your courses can be displayed to your website visitors in real-time, and in whatever style you wish.

If you want to take advantage of this feature, then Dante Systems will work with you or your web developers to achieve this. Alternatively, we can develop a brand new fully-integrated website for you, entirely from scratch.

Three things to consider when evaluating a training managing system

When you buy training management software, you will invest significant amounts of time and money on it. Therefore, it’s essential to implement it correctly. Here’s what you should do to maximise your TMS and get the best return possible on your investment.


Identify your goals

Before deciding on the software for your company, you need to have a clear idea of what its purpose will be.

Perhaps you want to reduce the amount of manual administration your team regularly carries out. Or perhaps your old system does not have the features you need to take your business to the next level.

Whatever your objectives are, make sure you pick a solution that satisfies those needs.

Set a timeline with milestones

With all the research, testing, and negotiation involved, the selection process for training management systems can potentially take months. Because of that, it’s easy to lose sight of what your end goals are.

Using a timeline with fixed milestones can help with keeping everything on the right track. Some common milestones include completing the implementation of the system and evaluating results on a monthly or quarterly basis.

Choose the right plan

Lots of TMS out there come with different pricing plans for you to consider. When deciding which plan is right for you, try to pick the one that covers as many of your requirements as possible.

Usually, the plan that has the most training management software features is the premium one. However, you shouldn’t let the price point stop you if these features are critical to your needs. Frequently, the proper implementation of these features can make the premium plan the most cost-effective choice.